Musoraie™ Features — Collection management for museums & galleries

Collection & inventory

Item records — Title, artist, year, medium, condition, value, asset tag, description, and more
Add & edit — Full forms with single-column layout that works on phone and desktop
Photos — Multiple images with captions and alt text; optional camera capture. Photos are stored as pictures — they are not scanned for text
Documents — PDF attachments on each item
Categories — Three-level org-owned pick lists (L1 → L2 → L3)
Getty ULAN — Search Artist name in the Getty Union List of Artist Names; choosing a record fills the name and Getty credit
Scan wall label — Optional OCR into Description from a display sign — review it, then save
Search — Find items quickly in inventory or stock
CSV bulk upload — Template with example rows skipped; Title and Level 1 required; IMAGE_FILE is one photo name per row. Galleries may add optional COST and OTHER_COST (assembly) columns
Delete with confirmation — Safe removal with audit trail

Plan — Ten default milestones and tasks from object list through hang, labels, publish, and close-out
Details — Name, dates, building or space, public flag
Object / work list — Propose, confirm, or cut works on the hang list — the hang list is the show
Museum extras — Loans and credit lines, incoming condition
Gallery extras — Holds and price list for a selling hang
Hang — Hang order and wall; labels; publish; close-out
Ownership — Milestone owner can be a licensed user or a party / client
Bidirectional view — See exhibits from the item, and items from the exhibit

Custody types — Owned, consignment, incoming loan, outgoing loan, deposit
Parties — Owners, lenders, consignors, conservators, labs, brokers, insurers, and related contacts
Agreement & return dates — Track start, expected return, and actual return
Buildings & floors — Organization profile locations; assign items and exhibits
Organization profile — Address, hours, description, public image, management team

Clients — Collectors, consignors, and artists; names never appear on the public catalog
Held for / Sold to — Reserve or sell a work to a client, then log inquiry, viewing, offer, or follow-up
Sales ledger — Item number, title, artist, owner, buyer, amount, commission, and who recorded it
Cost & other cost — Purchase cost on owned inventory; other cost for assembly or framing
Net profit — Owned: sale − cost − other cost. Consigned: commission − other cost
Reports & alerts — Monthly and yearly sales PDFs; review alerts at the start of each month and year
Sale shipment — Marking Sold drafts an outbound crate to the buyer
Public offer — List price, Ask / Reserved / NFS, and a Buy link; sold works stay off the catalog

Maintenance schedules — Monthly, six months, yearly, two years with due dates
Maintenance horizon — Upcoming records generated so work stays planned ahead
Conservation jobs — In-house, on-site vendor, or off-site vendor workflows
Shipments — Incoming, outgoing, and internal moves for conservation, loans, and returns; carrier, tracking, addresses, packing notes
Gallery shipments — Sale (to buyer) outbound and From artist inbound, filled from the client record
Tracking — Required once status is In Transit or Delivered

Draft → Live — Keep the public face offline until the organization is ready
Per-item Public flag — Choose which objects appear online
Public collections directory — Browse institutions, categories, and objects
Organization hub — Image, location, description, category counts
Image care — Soft organization-name overlay on public images
QR codes — Printable codes for floor labels; scan opens the public object page
QR export — Single PNG or ZIP batch for your printer or label vendor
Gallery catalog — Price, availability, and a Buy link when you set them; sold works stay off the catalog

Multi-tenant organizations — Each museum or gallery has its own data boundary
Roles — Organization Admin, Editor, Viewer; Platform Sysadmin for the operator
Two-factor authentication — Email one-time code after password
Password reset — Secure self-service with strength rules
User management — Invite, activate, deactivate staff
Idle timeout — Automatic sign-out after inactivity
Audit log — Key actions recorded for organization admins
Active sessions — Platform view of who is signed in (operator only)

Dashboard — Snapshot of inventory or stock, activity, and open alerts; galleries also see month and year sales with net profit
Alerts — Returns due, maintenance, conservation, plan and storage thresholds; galleries also get client follow-ups and monthly/yearly sales reviews
Email notifications — Event updates with deep links into the app
Reporting — PDF and CSV exports for inventory, custody, alerts, and activity; galleries add monthly and yearly sales (amount, cost, other cost, commission, net profit)
User Guide — Printable, museum- or gallery-specific guide for Organization Admins
Support & Feedback — Categories, description, screenshots; platform case queue and response

Subscription plans — Starter, Starter Plus, Standard, Plus (annual primary)
My Plan — Seats, item caps, storage usage, renewal dates
Platform plan controls — Assign Starter through Plus, plus seat and storage limits
Invoiced annually — Organizations are billed by invoice each year
Organization signup — Request flow, Terms of Service, platform approve/deny
Help on every page — Role- and organization-aware guidance for staff

These capabilities exist in the product design; they are not the focus of the first public release.

Artist submissions portal — Submit work for review (accept / under review / reject)
Inter-museum trading — Browse, propose, loans, transfers, exchanges
Gallery / artist sales storefront — Expanded commerce beyond core custody and the sales ledger